Effective Date: October 11, 2025

Note: This Privacy Policy is subject to review and may be updated periodically to reflect changes in our data practices or legal requirements. Please check back regularly for the latest version.

This Privacy Policy describes how DCN300 (“we,” “us,” or “our”) collects, uses, and shares personal information of individuals who register for DCN300 events and/or activate online accounts through our registration forms.

1. Information We Collect

We collect the following types of personal information through our registration and online account activation forms:

• Contact Information: Full name, preferred name, email address, phone number, mailing address.
• Demographic Information: Date of birth, gender (optional).
• Professional Information: Position/Title, Department/Office, Union Mission/Conference, Local Mission/Conference, Church Name, Years of Service/Ministry.
• Registration Information: Dates of Attendance, Areas of Interest, Membership Status.
• Sponsorship/Patronage Information: Sponsorship selections, contribution amount.
• Dietary Restrictions: Dietary preferences and restrictions.
• Special Accommodations: Information regarding any special accommodations required.
• Emergency Contact Information: Full name, relationship, phone number, email address of emergency contact.
• Account Credentials: Username and password (for online account activation).
• IP Address and Device Information: We may automatically collect your IP address and information about the device you use to access our registration forms.

2. How We Use Your Information

We use the collected information for the following purposes:

• Event Planning and Management: To plan and manage DCN300 events, including registration, logistics, and communication.
• Account Activation and Management: To activate and manage online accounts for registered individuals.
• Communication: To communicate with you about DCN300 events, updates, and related information.
• Personalization: To personalize your experience and tailor content to your interests.
• Analytics: To analyze trends and improve our registration process and event offerings.
• Security: To protect the security and integrity of our registration system and online accounts.
• Compliance: To comply with applicable laws and regulations.
• Sponsorship/Patronage: To acknowledge and manage sponsorships and patronage.

3. How We Share Your Information

We may share your personal information with the following categories of recipients:

• DCN300 Staff and Volunteers: Access is granted on a need-to-know basis for event planning and management purposes.
• Service Providers: We may share information with third-party service providers who assist us with event registration, online account management, communication, and data analytics. These providers are contractually obligated to protect your information and use it only for the purposes we specify.
• Sponsors (Limited): We may share your name and contact information with sponsors of specific events or programs only if you have explicitly consented to such sharing.
• Legal Authorities: We may disclose your information to legal authorities if required by law or legal process.

We will not sell your personal information to third parties.

4. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

• Encryption: Using encryption to protect sensitive data during transmission and storage.
• Access Controls: Limiting access to personal information to authorized personnel only.
• Security Audits:** Conducting regular security audits to identify and address vulnerabilities.

However, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, we cannot guarantee the absolute security of your information.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. We may retain and use aggregated, anonymized data for analytical purposes indefinitely.

6. Your Rights

You have the following rights regarding your personal information:

• Access: You have the right to access the personal information we hold about you.
• Correction: You have the right to request that we correct any inaccurate or incomplete information.
• Deletion: You have the right to request that we delete your personal information, subject to certain exceptions.
• Objection: You have the right to object to the processing of your personal information for certain purposes.
• Withdrawal of Consent: If we are processing your information based on your consent, you have the right to withdraw your consent at any time.

To exercise these rights, please contact us using the contact information provided below.

7. Cookies and Tracking Technologies

Our website and online registration forms may use cookies and other tracking technologies to collect information about your browsing activity. You can control the use of cookies through your browser settings.

8. Children’s Privacy

Our registration forms are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete the information.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our website and update the “Effective Date” at the top of this policy. We encourage you to review this Privacy Policy periodically.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

[DCN300 Contact Information – Email Address, Phone Number, Mailing Address]

Disclaimer: This Privacy Policy is a template and should be reviewed and adapted by a legal professional to ensure compliance with all applicable laws and regulations in your jurisdiction.